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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
  • Where available, URLs for the references have been provided.
  • The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.

Author Guidelines

Please Read Carefully:

  1. Do NOT make a new submission for a manuscript which has been submitted previously. All revised articles and corrections should be submitted using the original Login ID generated upon the first submission.
  2. Ensure that the following 3 documents are in hand and complete before submitting a manuscript:
            a. Cover Letter
              b. Ethical Approval
              c. Complete Submission Form

 Supporting Documents

Ensure that you have the following supporting documents prepared before you attempt to submit the manuscript.

Obligatory Document 1: Cover Letter

A cover letter is an obligatory supporting document, without which the manager will not upload and accept the manuscript.

A cover letter should be kept succinct and include the following information:

  • An introduction stating the title of the manuscript
  • The reason why your study is important and relevant to thePJSBSreadership
  • A statement that the manuscript has not been published previously and is not under consideration for publication in any other journal. Do declare if it had been submitted elsewhere previously but rejected, withdrawn or anything else, with the due explanation.
  • A statement that all authors approved the manuscript and its submission to the journal.
  • An explanation of any issues relating to PJSBS policies.
  • A declaration of any potential conflict of interests, including disclosures of previously presented abstracts.
  • A declaration of any funding sources.

Acceptable formats for the cover letter include docx or pdf.

Obligatory Document 2: Ethical Approval of Research

Ethical approval of research in the form of letters from the institutional ethical review committee (ERC), or any other relevant form of ethical approval is mandatory for all manuscripts submitted to PJSBS. The only exceptions to this rule include letters to the editor based on some new information. For letters, review articles, etc., upload an MS Word document stating the reason for an exception to the rule. Note that this method of bypassing the system would not be accepted in cases where ethical approval is mandatory. The manuscript will be reviewed by the technical team and will be returned to the authors.

The Higher Education Commission of Pakistan has prepared Publication Ethics guidelines for all its approved Journals. 

Acceptable formats for ethical approval of research include docx or pdf.

Obligatory Document 3: Submission Form

This form can be typed on and saved before taking a print-out. It is preferable to fill out the form in type. Alternatively, the form may be printed and handwritten. The form has to be signed by ALL authors. Electronic signatures are not acceptable. After printing and signing the form (by hand), it can be scanned and sent to:

Ensure that the form has been filled correctly and completely. Incomplete forms will result in the return of the manuscript and will cause delays in processing.

Ensure that you have the following information in hand while filling out the form:

  • Details of the contributions made by each author
  • List of disclaimers if required
  • List of the possible conflicts of interest for disclosure
  • List of possible sources of funding for disclosure
  • Details regarding all authors including:
    • Full names of all authors
    • Email addresses of all authors
    • Phone numbers of all authors
    • Full current affiliation of all author





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